Privacy Policy

We ask that you read this privacy notice very carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event that you have a complaint.

WHO WE ARE

Mason Dixon trade as DebtReg.com. We collect, use and are responsible for certain personal information about you. When we do, we are regulated under the General Data Protection Regulation which applies across the European Union & the United Kingdom. We are responsible as “controller” of that personal information for the purposes of those laws.

THE PERSONAL INFORMATION WE COLLECT AND USE

The personal data we collect from you in the course of advising you may comprise of but is not limited to the following Information collected by us:

Personal information via telephone and website enquiry
Website usage information from cookies

The personal information we collect includes;

Name (including former names), address and all contact details
Date of birth
The number and age of any dependents
Your current and any former marital status
Your current and any former residential property occupation and ownership
Your current and former employment details
Your involvement in any form of business including any Limited Company or Partnership
Your current and historical banking arrangements
Your current and historical assets position including disposals of assets
Your current and historical liabilities to creditors
Your current income and expenditure
Your current status in terms of any ongoing legal proceedings
Your information and explanations in relation to your becoming insolvent and any steps that you have taken to deal with such insolvency
Any information provided to us by authorised third parties such as partners; civil partners spouses friends or relatives who may be assisting you and us in the provision of our legal services to you
Your current and historical tax affairs

This personal data is required by us to enable us to provide our service to you. If you do not provide the personal data we ask for; this may delay or prevent us from being able to provide our service to you.

HOW YOUR PERSONAL DATA IS COLLECTED

We collect this information from you in a variety of communication mediums including but not limited to telephone’ e-mail; post, in person or through our website

We may also collect information from publicly accessible sources such as the Insolvency Service Register; Companies House; HM Land Registry and credit reference agencies.

We may also collect information from authorised third party case management; document management and e-mail systems

HOW and WHY WE STORE AND USE YOUR PERSONAL INFORMATION

Under Data Protection Law, we can only store and use your personal data if we have a proper reason for doing so.

We use your personal information to:

To comply with our legal and regulatory obligations
For the performance of our contract with you or to take steps at your request before entering into a contract; or
For our legitimate interests of those of a third party

We use your personal data primarily to provide services to you but also for related purposes as described in the attached Privacy Policy including:

Conducting any necessary checks to identify you, verify your identity and screen for financial or other sanctions
Gathering and providing information required by or relating to audits, enquiries and investigations by regulatory bodies
Complying with professional, legal and regulatory obligations that apply to our business
Ensuring business policies are adhered to eg policies covering security and internet use
Operational reasons, such as improving efficiency, training and quality control
Ensuring the confidentiality of commercially sensitive information
Statistical analysis to help us manage our practice (eg in relation to financial performance, client base, work type and other efficiency measures
Updating and enhancing client records
Preventing unauthorized access and modifications to systems
Preparing and filing statutory returns
Ensuring safe working practices and monitoring and managing staff absences and staff access to systems and facilities
Staff administration and assessments, monitoring staff conduct and disciplinary matters
Marketing our services
Any necessary credit reference checks via external credit reference agencies
External required audits and quality checks eg Lexcel, ISO or Investors in People accreditation

WHO WE SHARE YOUR PERSONAL INFORMATION WITH

We will routinely share your personal information with:

The Insolvency Service for registration of an approved IVA
Our case management system software providers to enable your case to be stored and maintained on our case management system
Our insurers and auditors
Your Creditors where the need arises
the Courts Service where the need arises
Bailiffs and other enforcement officers where the need arises
Any third party who you authorise to deal with us in both providing and being party to your personal information such as partners; civil partners spouses friends or relatives who may be assisting you and us in the provision of our legal services to you
Law enforcement agencies; government agencies or our professional regulatory body where we are required to do so

This data sharing enables us to perform our legal services to you under the terms of the legal services contract between us

We may also need to share some personal data with other parties regarding our business. Usually such information will be anonymised but this may not always be possible. The recipient of any such information will be bound by confidentiality obligations.

WHETHER INFORMATION HAS TO BE PROVIDED BY YOU AND IF SO WHY

In order for us to carry out the services to you in a full and comprehensive manner; we need you to provide all required personal information which makes up a comprehensive Statement of your Affairs being:

Name (including former names), address and all contact details
Date of birth
Your current and any former marital status
Your current and any former residential property occupation and ownership
Your current and former employment details
Your involvement in any form of business including any Limited Company or Partnership
Your current and historical banking arrangements
Your current and historical assets position including disposals of assets
Your current and historical liabilities to creditors
Your current income and expenditure
Your current status in terms of any ongoing legal proceedings
Your information and explanations in relation to your becoming insolvent and any steps that you have taken to deal with such insolvency
Any information provided to us by authorised third parties such as partners; civil partners spouses friends or relatives who may be assisting you and us in the provision of our legal services to you
Your current and historical tax affairs

HOW AND IN WHAT FORM IS YOUR PERSONAL DATA HELD

Information and data may be held at our office; by authorised third parties, service providers connected to our legal services to you; in our e-mail system; storage providers of our files; accounts and case managements systems.

HOW LONG YOUR PERSONAL INFORMATION WILL BE KEPT

We will hold the information identified above for longer of the period that we are required to retain this information by applicable UK Tax Law (currently 6 years) and the period for which we are required by the Institute of Chartered Accountants in England & Wales (‘ICAEW’) to retain a copy of your file containing such information. This is normally 6 years from completion of your matter.

REASONS WE CAN COLLECT AND USE YOUR PERSONAL INFORMATION

We rely on our contract to provide services to you as the lawful basis on which we can collect and use your personal data and as otherwise noted in this Policy.

TRANSFER OF YOUR INFORMATION OUT OF THE EEA OR UK

We do not propose to transfer any of your personal information to any party or location based out of the European Economic Area (EEA) or the United Kingdom. Our dataservers are based within the UK.

YOUR RIGHTS

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

Fair processing of information and transparency over how we use your personal information
Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
Require us to correct any mistakes in your information which we hold
Require the erasure of personal information concerning you in certain situations
Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
Object at any time to processing of personal information concerning you for direct marketing
Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
Object in certain other situations to our continued processing of your personal information
Otherwise restrict our processing of your personal information in certain circumstances
Claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulation

If you would like to exercise any of those rights, please:

E-mail, call or write to our Data Protection Officer, at the e-mail address gdpr@debtreg.com or by writing to;
Compliance, DebtReg.com, 40 Bank Street, Canary Wharf, London E14 4NR;
Let us have enough information to identify you (your name and address)
Let us have proof of your identity (photo ID of your passport or driving licence with separate recent utility bill
Let us know the information to which your request relates

If you would like to unsubscribe from any marketing including SMS and e-mail alerts you should make contact via the methods described immediately above. It may take up to 48 hours for this to take place

KEEPING YOUR PERSONAL INFORMATION SECURE

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your personal data will do so only in an authorised manner and are subject to the duty of confidentiality.

We also have procedures in place to deal with any suspected data breach. We will notify you and any applicable regulator of a suspected data breach where we are legally required to do so.

If you want detailed information from “Get Safe Online” on how to protect your personal information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org Get Safe Online is supported by HM Government and leading businesses.

COOKIES

Like most websites we use cookies. Some of these cookies are essential to make our site work and have already been set. Other cookies help us improve the site content for all site visitors by showing us how you use our site.

This website uses cookies to track individual users around our site and to recognise them should they visit this site more than once. This does not track nor record personal information that could be used to identify you. All Browsers can be set not to accept cookies within their privacy settings.

COOKIES USED FOR MARKETING

We use Google for paid advertising. When you visit this site by that channel, a cookie is stored on your device (subject to your privacy settings), which allows us to re-target you with ads once you leave this site and visit other websites which use Google to display ads. You may opt-out of this method of advertising from Google – visit https://policies.google.com/technologies/ads?hl=en-GB&gl=uk

HOW TO COMPLAIN

We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your personal information

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular, in the European Economic Area state where you work; normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at http://ico.org.uk/concerns/ or telephone 0303 123 1113.

CHANGES TO THIS PRIVACY NOTICE

This Privacy Notice was published on 22nd March 2022.

We may change this Privacy Notice from time to time. When we do, we will inform you via e-mail at your nominated e-mail address.

HOW TO CONTACT US

Please contact our Data Protection Officer if you have any questions about this privacy notice or the information we hold about you.

If you wish to contact our Data Protection Officer; please send an e-mail to gdpr@debtreg.com ; write to us at DebtReg.com, 40 Bank Street, Canary Wharf, London E14 5NR